Explore KAD Engineering PLLC

  Location: Remote

Administrative Assistant to the COO to work closely with company leadership and support day-to-day operations, proposal coordination, and internal initiatives. This role is ideal for someone who thrives on execution, follow-through, and supporting leadership at a high level in a fast-paced, growing professional services environment.

This position will report directly to the Chief Operating Officer (COO) and play a key role in helping streamline administrative processes, support proposal efforts, and assist with internal coordination across teams.

Executive & Administrative Support

• Provide direct administrative support to the COO, including task coordination, follow-ups, and documentation
• Track meetings, prepare agendas, and document meeting minutes and action items
• Assist with calendar coordination, deadlines, and internal communications
• Support the Administrative Specialist II with assigned administrative tasks as needed

Proposal & Project Support

• Assist the COO and proposal team during proposal pursuits by:

                - Coordinating proposal schedules and deadlines

                - Formatting documents and ensuring consistency

                - Tracking required materials and deliverables

• Support non-technical content drafting and organization during proposal periods

Marketing & Content Support

• Create blog drafts, social media captions, and marketing materials based on the direction provided
• Assist with social media scheduling and content organization
• Develop simple visual assets using Canva and other tools as needed

Operations & Coordination

• Track internal initiatives, events, and action items
• Support cross-functional coordination between leadership, administrative staff, and project teams
• Help maintain organized digital files and workflows using Microsoft 365 tools

• Prior experience in an administrative, coordination, or support role preferred
• Strong execution skills with the ability to take initiative and follow through
• Proficiency with Microsoft 365 (Outlook, Word, Excel, Teams, SharePoint)
• Familiarity with Canva and basic social media platforms
• Video editing skills 
• Strong written communication and organizational skills
• Ability to manage multiple priorities in a deadline-driven environment
• Coachable, adaptable, and comfortable learning new systems quickly
• Reliable, responsive, and able to work independently in a remote setting

• Type: Part-time or contract (hourly)
• Location: Remote
• Schedule: Flexible, with responsiveness during standard business hours
• Compensation: Commensurate with experience
• Growth: Opportunity to grow with the company as responsibilities evolve

Interested in joining KAD Engineering?
We welcome qualified candidates who are passionate about delivering quality transportation and infrastructure projects.

To apply for this position, please complete our employment application form and email your resume to our hiring team.

1.  Complete the online employment application form
2.  Email your resume (and cover letter, if applicable) to
   📧 admin@kadengineeringgroup.com
3.  Please include the position title in the subject line of your email
    

Qualified candidates will be contacted for the next steps

KAD Engineering is a growing civil engineering firm committed to excellence, collaboration, and professional development. This role offers the opportunity to work closely with executive leadership, gain exposure to operations and proposal development, and contribute meaningfully to the company’s continued growth.